Day in the Life
Ted Holmes

About Ted

Ted Holmes
The Broad Residency 2018-2020

Ted Holmes is a member of The Broad Residency's 2018-2020 cohort and serves as Manager of CTE and Innovative Programming for the Louisiana Department of Ed.

 
2
May 30
4:45 a.m.

I wake up excited to get to work because I am hosting a training for a new curriculum that the state developed for career exploration. The 16 trainers that were selected will lead professional development at various locations throughout the state. I plan to get to work early so that I can ensure all of the breakout rooms are setup and there aren’t any unexpected surprises.

I’ve started to work out again, so I try to get a quick workout, shower, and breakfast before I leave home.

6:30 a.m.

I leave home and head to my office at the Claiborne building in downtown Baton Rouge.

7:10 a.m.

I arrive at work and instead of heading up to my office, I go directly to the main meeting room to set up the room for training and ensure that everything is ready before the majority of the trainers arrive. Two of my trainers are already in the room, so I take this time to speak with them about the course and answer questions concerning their assignments for the summer.

7:30 a.m.

After making sure that the room is setup for training, I head up to my office to check my email and print out materials for one of the trainers. While performing these tasks, I receive an email asking me to drive over to another state building to proof the curriculum that we will issue out to teachers that are attending our training sessions around the state.

7:45 a.m.

I make it back down to the training room to meet our corporate partners who are leading the training.

9:30 a.m.

I drive over to another state building to proof the Quest for Success curriculum to ensure that the specifications are correct. The specs are correct, so I sign off and head back over to the Claiborne building in time to ensure that everything goes smoothly as we transition to breakout sessions.

10:00 a.m.

I make sure that the group is evenly split into their groups and lead them to their breakout rooms. Before I leave to help our office administrator carry in lunch for the group, I make sure that our corporate partners are setup to present and all of their IT needs are taken care of.

10:30 a.m.

I step out of the training and run to a colleague’s office for a Zoom meeting with Google to discuss their HBCU (Historically Black Colleges & Universities) Computer Science initiative. I copy down the information to share and get in a quick plug about the Broad Residency. I have to duck out of the meeting early to answer a call from state printing.

11:00 a.m.

I run back down to the main meeting room and answer a few random emails before I send a quick email about the Google opportunity to a few of my colleagues and associates that are involved in this work and I believe have access to the students that we are seeking.

11:30 a.m.

All of the trainers return back to the main meeting room and we have lunch and talk about how the training is going and ways that I can help to support them. I use this time to recruit two of the trainers to lead a special professional development session that we are hosting at the Claiborne building in July. They agree, so I add drafting the contracts to my mental list of tasks to complete before the end of the day.

12:30 p.m.

All of the trainers and facilitators head back to their breakout rooms. I spend the next hour and a half rotating between sessions to hear the trainers rehearse presenting their presentations. I also give some feedback and encourage the trainers to be genuine and remember why we are doing this work.

2:00 p.m.

I head to a manager huddle to hear about our state academic plan for the next year. I get a chance to catch up with some of my team and check a few emails before I head back to the Quest for Success training that I’m hosting.

3:00 p.m.

I make it back to the main training room as the breakout groups are returning from break and we are gathering back into the main group. We share parting instructions with the trainers and answer any last minute questions that they have concerning the professional development that they received. This results in a to-do list for me to ensure that our trainers are prepared for their upcoming sessions.

4:00 p.m.

Our trainers depart and I have a quick meeting with our corporate partners about a scheduled call the next day with our curriculum evaluation vendor to discuss the feedback from the pilot teachers on the last few units of the curriculum.

4:30 p.m.

I have my office administrator meet me downstairs where we gather up all the materials that we used. We also use this time to ensure that we are taking care of all administrative requirements to close out the training.

5:00 p.m.

I head back up to my office and draft two contracts for the special training session that I will be hosting in July. After I send them to a colleague to review, I check in with my manager to give him a short status update on the activities for that day.

5:45 p.m.

I check my calendar to make sure that I don’t have any new meeting invites from my manager and then I head home for the night.

3
Aug 19
5:30 a.m.

My alarm goes off and immediately I jump up to let my dogs outside before I start getting ready for work. My wife and I discuss our plans for the next two days as I put my shoes on and think about my schedule for the day. I have a lot to accomplish today since I am taking the rest of the week off to drop my son off at college. 

6:30 a.m.

I let my dogs back inside and kiss my wife goodbye before I head to work. I love the drive to work because it gives me time to catch up on my podcasts and think about my goals for the day.  

7:00 a.m.

I arrive at work and head up to my office to check my email and put out any fires before my first call of the morning with one of our corporate partners. I head down the hall to speak with a few colleagues before returning to my office.   

7:30 a.m.

I catch up with my office executive administrator so that I can change some meeting room reservations pertaining to one of my upcoming projects. 

7:45 a.m.

I head back to my office to review the meeting agenda and communications plan for the next year for one of my major projects.  

8:20 a.m.

One of my colleagues stops by to listen in on our weekly conference call with our corporate partner and to see if she has any new roles to play. 

8:30 a.m.

We start the call and agree on a plan for press releases, blogs, and social media campaigns. 

9:15 a.m.

After my call, I head down to the cafeteria to quickly grab something to eat before I update some information about future training events that I am leading. 

10:30 a.m.

I update the agenda for my next call and review the document to ensure that I cover all of the areas that I need feedback on.  

11:00 a.m.

I jump on call with our State CTE Director and my Chief of Staff to discuss teacher certification and policy. We also discuss an upcoming meeting and set of tasks concerning the redesign of our website, and construction of a custom database. After we set follow-up dates, we adjourn, and I spend the next hour catching up on various tasks to ensure that I’m ahead in my work.  

11:30 a.m.

I grab a quick lunch and spend the next 30 minutes listening to a podcast and submitting a sick day request to attend some upcoming medical appointments.  

12:00 p.m.

A colleague stops in my office to ask about some contracts I wrote, specifically to ensure that I have captured all the necessary details. We spend about 15 minutes adding additional language to the contracts. 

12:20 p.m.

I review an agenda and notes for my next meeting concerning requirements to create a new career exploration course. Once I’ve finished reviewing the document, I head down to my manager’s office for the meeting 

12:30 p.m.

I head into the meeting with my manager and the Academic Content team to discuss requirements for creating new courses. 

1:00 p.m.

I leave the previous meeting just in time to join the managers’ huddle, where we learn about a new initiative from the department.  

2:00 p.m.

I spend some time catching up with our department’s new Chief of Staff, who is also a new Broad Resident.   

2:15 p.m.

I head back up to my office to spend the next few hours updating documents for new policy, updating presentations, and answering correspondence about future training events.  

5:30 p.m.

I check my calendar to make sure that I don’t have any outstanding meetings over the next few days in my absence and prepare to leave. I clean my desk and head out to the store to pick up an anniversary gift for my wife.  

4
Nov 7
6:00 a.m.

I wake up to the sound of my barking dogs and let them outside before I jump in the shower and begin getting ready for my day.

7:30 a.m.

I arrive at work and immediately check my e-mail to ensure that there aren’t any new meeting invites on my calendar and send a few short responses to urgent messages.

8:00 a.m.

I look over my schedule for the day and my to-do list to ensure that I have annotated everything that I need to accomplish before I leave for the day since I will be with my Residency cohort next week.

8:15 a.m.

I check with my administrative assistant and discover that I must look over six contracts and sign professional services and billing forms for a few contracted curriculum trainers.

9:15 a.m.

I log in to the digital learning community that I created and check if I’ve received any messages from teachers around the state who teach the course that I manage.

10:00 a.m.

I check-in with my manager to discuss how a training event that I facilitated in New Orleans turned out and to discuss a plan to create more professional development opportunities for teachers.

10:30 a.m.

I head back to my office for a call with a contracted teacher who is managing the updates for the curriculum that I oversee. We decide to update a whole unit and republish the unit on our website.

11:00 a.m.

A colleague stops by and I assist him with the process of making group reservations for his training event and using our new conference registration system.

11:45 a.m.

I head upstairs with our public affairs team for a meeting with our design team and our state information technology office about designing an interactive database and content management system.

12:45 p.m.

I head down to the cafeteria to grab a quick lunch and head back up to my office to eat lunch and review some reading assignments for my upcoming Broad session.

1:15 p.m.

I gather receipts from my last two work trips and close out my travel expenses and reimbursements.

2:00 p.m.

I respond to a follow-up email from the organizer of our state CTE conference asking me to moderate a panel about Career Preparation and to contact course creators about sitting on the panel.

2:15 p.m.

I respond to a series of emails asking me about policies and best practices concerning minutes and student learning targets.

3:00 p.m.

I hop on a conference with my executive coach and we discuss a few action items that we agreed on during my last call and set some action items for the future.

4:00 p.m.

I head to another meeting with colleagues to discuss a few new initiatives around transitions to high school and 9th grade academies.

5:00 p.m.

I head back to my office to respond to a few more emails and close out any pressing matters.

5:30 p.m.

I head home to pack for my trip to Memphis and catch up on some more reading for my next Broad session.